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Bulk attachments problem / Solution

Usually, we all have email accounts on different email servers and more than often we send various files as email attachments in our daily routine. And if the file we wish to transmit using email services is larger than permitted attachment limits, we are left with no solution. Few email servers allow 10, 20 or 100 MB of the attachments including or excluding message but that's not sufficient always. Another problem that we confront with is type of attachment; normally files having executable or batch command properties are proscribed. Security is also a major concern when we hesitate to send any confidential data over free email service. These and many such problems can be addressed and resolved by Bucket explorer that gives us perfect solutions for such types of problem.


Case 1: Attachment downloads restrictions.

Problem: Sometimes we want to share the textual content of executable (.exe) files, batch command files (.bat) and IE bookmarks (.url) files with friends or colleagues and if the recipient is limited with rights to download such files on his/her machine then many problems arise at the end of recipient.
Solution:Bucket explorer provides an easy way to upload such types of files on Amazon S3 as HTML that can generate its public URL(s). As the upload finishes a link pertaining to the file can be given in an email. Following link, the recipient would easily be able to use or view document on "as-is" basis.

Case 2: Avoiding large attachments due to size of data transfer limitations, Thanks to ISP !

Problem:This kind of problems are faced by the web developers who are representing their client's site (HTML static website) is to get feedback about the website before making it available worldwide. Normally they zip or compress the website folder and release it in one or two ways mentioned below.

  • Attached with email: doing so could be useless as some times clients are too busy to download, unzip and test the site locally. Even if client downloads and tests the site locally but real performance in real internet environment remains to be tested.
  • Uploaded on ftp: In such case, if client tests the site, then website developers need to pay the ftp storage provider as per data transfer rates. And generally, such rates are much higher than Amazon s3 has to offer. So economically too, Amazon S3 proves its worth.

Solution: Bucket Explorer provides an economic and genuine solution which is beneficial for both web developer as well as the client. Developer needs only Amazon s3 account where he can upload his website and pays only for what he uses. Web developer needs to upload the entire website on S3 and sets the READ Permission to ALL USERS through Bucket explorer. Now he generates the home page URL which can be shared and analyzed by his clients.


Case 3: Outdated and Unwanted Attachments

Problem:Sometimes we send frequently updated documents like prices quotations of oils and grains, gold-silver prices etc. Prices of such things vary according to time and market value. In such situation, we need to modify and resend the document again and again.
Solution: Bucket explorer gives you couple of solutions for such cases. You just need to upload your price quotations on S3. Now give the link of the document to the client within an email or Messenger. Here Bucket explorer facilitates you to generate your document URL in two ways. You can generate the "Signed URL" For which you need to specify the URL validity. Subsequently the URL will be vanished automatically. Second method is by generating simple public URL. In this case, you need to tell the client that prices mentioned in document can be changed as per market movement, so please consider the latest version of such document.


Case 4: Large attachment limitations

Problem:All email service providers have some limitations related to attachment size. In such situation we can not upload heavy attachments like web server log files, audio video attachments etc.
Solution: Bucket Explorer allows you to upload any number of files ranging from 1byte to 5 GB on Amazon s3 that can be shared just by a single click. Here Public URL can be generated, which can be mentioned in email or in messengers.


Case 5: Unnecessary Repetition of data transfer

Problem:Let's suppose you are uploading 10 files of about 10 MB and suddenly power goes down or internet gets disconnected and you were still in middle of processing. In such a case you must repeat the entire process right from scratch and consequently you pay extra bucks. So in the end it's a costly deal.
Solution: By using Bucket Explorer, you can optimize your data transfer and handle such type of situations more efficiently. If some how your document fails to upload in mid way, next time you only need to upload the remaining piece of data not the entire data.


Case 6: Junk / Outdated attachments

Problem:Some attachments are worthwhile only for some specific time period for example product offer letter, greeting cards, calendar wallpapers etc. Suppose you have sent calendar wallpaper of December 2007 so naturally after December, this wallpaper will only add to burden of your inbox.
Solution: Above problem can be easily solved by Bucket Explorer by generating signed URL, which automatically clears it self after a specified date and time.

By : Neha Poddar | Posted : November 2007